Executive Assistant cum Office Manager – Singapore

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about the company

The company is a UK insurance MNC with a small set-up in Singapore. In this role you will provide PA duties to CEO, and office administration and HR support to the Singapore office.

about the job

You will provide full secretarial support and personal assistance to the senior management, reporting to the Chief Executive Officer (CEO). This include managing e-calendar / travel diary / activities for the senior management, coordination of appointments and client meeting setups. You will work closely with worldwide operational teams and clients to ensure that work schedules, meetings, tele-conference calls or video conferences are set up accurately with time difference. You will arrange travel and hotel bookings, as well as handle travel documentation and procedures (itineraries, visa & passport procedures). In addition, you will manage external vendors on procurement of equipment, consumable supplies and IT maintenance contracts. You will oversee basic facilities maintenance, ensuring proper maintenance of office equipment such as printers, photocopier, shredding machine, and all other systems are kept in working order, and if necessary arrange for servicing. You will assist to replenish office stationary and pantry items. You will also support the administering of HR function (monitoring and maintaining staff annual leave and medical leave. In terms of simple payroll, you will ensure accurate calculations of salaries including reimbursements, deductions, and rewards (if any) via the external payroll vendor. You will also be liaising with Head Office in London in advertisement and marketing for Singapore office (sourcing and organising corporate gifts). In addition, occasional events coordination.

about the manager / team

This role reports to the CEO and there is a team of 16 headcount in total in the Singapore office.

skills and requirements for this job

As the Singapore office has good work-life balance, this role is ideal for somebody who is task-focused and productive during core office hours and appreciate stability.

To apply online please use the ‘apply’ function, alternatively you may contact Tammie Phua at 65106534.
(EA: 94C3609/ R1109745 )

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